List of Payments by Cheque

When you make a payment by cheque in the eZmax system, it is automatically added to the list of payments by cheque. You can consult this list to obtain the information of a particular payment.

• From Main menu >> Accounts Payable >> List of Payments by Cheque.

• You will be able to see, among other things, the Payee , Date and Amount of each payment.

NOTE: The Internal Cheque # is the number assigned by eZmax while the Printed Cheque # is the number you enter when printing the cheque.

• You can filter the payments by the following types:

  • "All": All types of payments by cheque.
  • "Non-Printed": All cheques that have been prepared but not printed and appear on the home page under "Non-Printed Cheques: Check payment".
  • "Cancelled": All cheques that have been cancelled in the system.
  • "Outstanding": All cheques printed but not cashed or not yet verified during account reconciliation.
  • "Cashed (Reconciled)": All cheques that have been made in the bank account and have been verified during account reconciliation.

• You can also filter the payments by accounting period, by entering the desired periods in the From Period and To Period fields and by clicking on the Check Mark button, and by bank account from the drop-down list (for more information, please see the article Adding/Editing a Bank Account).

• If you want to get the list in Excel format, click on Actions >> Excel Icon. Click on Open or Save.

• Click on the desired Internal Cheque # , Printed Cheque # , Date or Period to display the payment information.

• From the Actions menu, you have the option to:
  • Cancel Payment by Cheque: For non-printed and outstanding payments.
  • Print Cheque: For non-printed payments.
  • Reprint Cheque: For outstanding and cashed (reconciled) payments.

Cheque Renumbering

For example, if you have a cheque with internal number 218 and printed number 443, but you made a mistake in entering the cheque number when printing. Instead, it is the printed number 448. You must therefore renumber the cheques with internal numbers 218 to 223.

• From the List of Payments by Cheque, click on Actions >> Cheque Renumbering.

• In the From (Internal Cheque Number) field, enter "218".

• In the To (Internal Cheque Number) field, enter "223".

• In the First Printed Cheque Number of the Chosen Series field, enter "448".

• Click on Submit.

• Verify the information. You can uncheck boxes if necessary.

• Click on Submit and the printed cheque numbers will be changed.