Preparation of Payment by Cheque - Real Estate

Payment preparation allows you to only prepare payments (without producing them immediately) and to enter them on the home page or in the system in order to then produce them all at the same time.

• From Main menu, click on the Open Wallet icon

or Accounts Payable >> List of Payment Preparations >> Actions >> New Payment Preparation.

We recommend using the TAB key on your keyboard to move from one field to another.

• Entrer the name of the Agent/Sub-Franchisee , Client , Supplier, External Agency , Employee or Lawyer.

NOTE: The Sheet with a + icon to the right of each of these fields is used to add one in the system. For more information, please see the articlesAdding a Regular and/or Incorporated Agent, Adding/Editing a Client, Adding/Editing a Supplier, External Agencies and Agents, Adding/Editing an Employee and Adding/Editing a Lawyer (100).

NOTE: Seller/Buyer and Other Depositor fields are filled only in the case of a payment preparation in trust.

• Payment Method : Make sure you select "Check payment".

• Click on the Check Mark button.

• Verify if the Payment Date is right for you (today’s date is automatically displayed). The Accounting Period will be automatically selected according to the payment date entered.

Warning

Please make sure that the date entered is the same as the selected accounting period.

• The GL Code field will be automatically filled based on preferences configured in the client, supplier or employee profile, but it can be manually changed.

• Enter the desired Amount and make sure you select the appropriate tax configuration for your province in Taxable.

Press the Enter key on your keyboard when you are in the Amount field to automatically add taxes and purchase to the payment preparation.

• Included : Check this box if the amount entered includes taxes.

• Representation : Check this box only if the payment includes a representation fee (e.g. restaurant).

• Click on the Green + icon.

NOTE : When it is an agent/sub-franchisee, you also have the option to select the invoices of this agent/sub-franchisee from the Blue Sheet icon (Select Invoices), his commission advances from the Yellow Sheet icon (Select Commission Advances) and his commission deductions (e.g. government seizure) from the Closed Wallet icon (Select Commission Deductions).

NOTE : When it is a client, you also have the option to select the invoices for this client from the Blue Sheet icon (Select Invoices).

NOTE : When it is a supplier, you also have the option to select the purchases of this supplier from the Red Sheet icon (Select Purchases).

NOTE : When it is an employee, you also have the option to select the payroll of this employee from the Purple Sheet icon (Select Pay Preparations).

• You can add Detail and/or Description that will appear on the cheque slip.

• Repeat the process if you have more than one cheque payment to prepare.

• If the cheque is made manually (by hand), please put the number of this cheque in the Cheque Number (if manual) field.

• Click on Submit to only prepare the cheque and print it later.

NOTE : If you click on Submit & Print, you will access the window to print the cheque immediately.

• This last preparation of payment by cheque as well as the previous ones, if any, will appear on the home page under "Cheques in Preparation".

• Click on the number on the right or ;

• From Main menu >> Accounts Payable >> Payment Preparation >> Preparation of Payment by Cheque.

"Selection" Tab

• Automatic : If you check this box, you will be able to select the desired boxes (agents/sub-franchisees, clients, contacts, suppliers, external agencies, employees and/or lawyers) to pay them by cheque.

• Manual : If you check this box, you will be able to select specific people (by clicking on the appropriate tabs and from the list ofagents/sub-franchisees, clients, suppliers, external agencies, employees and/or lawyers) to pay them by cheque.

• You can filter the payment preparations by Period or Date and decide whether to Include $0.00 Cheques or not.

• Click on Submit and a table with all the cheques to print will appear.

• You can deselect cheques that you don’t want to print now.

• When there is more than one cheque prepared (several dates) for an agent/sub-franchisee, client, supplier, external agency, employee or lawyer, you have 2 options for printing:

  • "Grouped": Select this option if you want to print a cheque with the total amount. You can decide which date will appear on this cheque.
  • "Individual": Select this option if you want to print a cheque for each individual amount.

• Click on Submit.

• Enter the cheque Starting Number.

• You can Add Comment on Slip of payment (below the payee or in the details section).

• Click on Submit to print the cheques.

• These cheque payments will be included in the List of Payments by Cheque.